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Posted: 21-May-23

Location: New Haven, Connecticut

Type: Full-time

Salary: Open

Internal Number: 81864BR

1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned.
Required Skill/ability 1:  Demonstrated ability and working knowledge of human resources management to interpret and implement Federal/State laws, HR and faculty affairs policies and procedures
Required Skill/ability 2:  Demonstrated effective decision making skills. Ability to oversee aspects of employees relations and workforce planning within the sections and oversee EEO compliance and compliance with university and federally mandated training.
Required Skill/ability 3:  Effective coaching and communications skills to guide faculty and managers on effective HR strategies, strong writing skills to develop accurate job descriptions and position statements. Ability to work with faculty and staff at all levels throughout the organization in a professional manner.
Required Skill/ability 4:  Ability to engage in progressive discipline processes and labor relations. Ability to partner with HR Generalist and conduct fact-finding investigations for complex employee relations issues.
Required Skill/ability 5:  Ability to oversee administrative support and processes for PostDoctoral Associates/Fellows, Postgraduates, Lab Associates, Affiliates, Visiting Students in Research, Student Employment hires, Visiting Faculty, temporary and IEP staff.
Preferred Education:  Professional human resources experience. Yale administrative experience to include complex reporting systems (such as Workday). Prior knowledge and experience working in a union environment is preferred.
Work Week:  Standard (M-F equal number of hours per day)
Posting Position Title:  Assistant Administrator 3
University Job Title:  Assistant Administrator
Preferred Education, Experience and Skills:  Professional human resources experience. Yale administrative experience to include complex reporting systems (such as Workday). Prior knowledge and experience working in a union environment is preferred.

Minimum requirement of Bachelor's Degree in related field and three years of experience or an equivalent combination of education and related experience.

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About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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