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Job Description

ADMINISTRATIVE ASSISTANT 2, Mechanical Engineering (MechE), to support--with minimal supervision--three to four MechE faculty members.  Will assist with the preparation of class materials; develop an understanding of department and MIT policies and procedures in order to respond to a broad range of inquiries; resolve problems in a thorough and timely manner; compose or edit correspondence and documents; use software to create, update, and maintain web content; monitor and order supplies and equipment; coordinate with financial staff to monitor and reconcile accounts; schedule appointments, meetings, and travel; arrange travel reimbursements; update and maintain electronic faculty personnel records and departmental CVs; gather information and submit requests for appointments; assist in creating a welcoming, well-organized office; create filing systems and monitor for efficiency; deal with confidential issues using discretion and judgment; facilitate contact with faculty members’ undergraduate advisees; and perform other duties as required.  

Job Requirements:
REQUIRED:  high school diploma or its equivalent; at least three years' related experience; excellent organizational,  word processing, interpersonal, and communication skills; ability to work effectively with people at all levels, prioritize and handle multiple tasks simultaneously, work independently and as part of a team, problem solve; experience with arranging travel, paying invoices, ordering supplies, account reconciliations, and expense reimbursements; and proficiency with Microsoft Office, experience updating websites, and willingness to learn new software.  PREFERRED:  bachelor’s degree.  Job #22516-5


3/22/23