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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Division of Hematology/Oncology (HemOnc) is seeking an experienced and motivated individual to join their finance team.  The Division oversees the financial management of several funding sources (Federal, Non-Federal, Foundations, other Institutions, etc) and therefore provides a diverse and dynamic environment in which to work and learn.  This individual will serve in a pre- and post-award capacity for our Division, providing support for our faculty throughout the grant submission process as well as financial management.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Pre-Award 

• Assist faculty members with the completion of various Sponsor documents for initial submission, to include collection of necessary documents from not only the PI, but also applicable Co-I’s and subcontract sites.
• Prepare budgets of varying complexities
• Coordinate the timely routing of proposals through the institutional approval process in a deadline driven environment
• Aid in the creation/updating of faculty biosketches and other support documents (pre-grant submission and post-submission)
• Assist with progress reports for existing awards
• Maintain appropriate communications with the Department of Internal Medicine, the Medical School and the Office of Research & Sponsored Projects (ORSP) and Sponsored Programs regarding issues to be addressed, as well as new forms/processes/procedures.

Post-Award 

• Reconciliation of faculty accounts (sponsored and non-sponsored) for accuracy and allowability. Investigate and resolve any discrepancies which may arise.
• Meet with faculty members to discuss financials, as well as prepare any necessary/requested reports to display balance projections based on burn-rate, staffing, etc.
• Assist with the completion of sponsored project annual progress reports.
• Work with Financial Operations on Project/Grant financial reporting (interim and final) and closeout.
• Process PARs (DBE changes)
• Review Concur reports, PCard reports, and Travel and Business Hosting reports for compliance with University and Sponsor rules and correct classification and appropriateness of expenditures. Communicates with faculty and staff as necessary and educates others in the Division regarding Concur and PCard rules and regulations.
• Process journal entries for error correction and necessary transfers
• Process check/cash deposits as needed
• Assist with annual effort certifications, as well as processing of as-needed certifications for qualifying staff leaving during the fiscal year.

Required Qualifications*

Research Administrator Senior

• Bachelor degree and 5 + years of progressive grant and contract experience or equivalent combination of education and experience.
• Experience with eResearch, Business Objects, M-Reports, and M-Pathways
• Preferred candidates will have exposure to a wide variety of sponsors including National Institutes of Health (NIH), Department of Defense, Foundations, industry contracts, and clinical trials and will have specific experience with the NIH salary and other NIH specific spending, effort reduction, and budget restrictions.

Research Administrator Intermediate

• Bachelor degree and 3 - 5 years of grant and contract experience or equivalent combination of education and experience.

Desired Qualifications*

• Knowledge of pre-award activities involved with sponsored research projects including UM policies and procedures.
• Experience with budgeting, assembling and managing complex projects.
• Experience with proposal preparation of NIH, DoD, Foundation, Clinical Trial and Industry proposals.
• Excellent organizational and interpersonal skills including the ability to work cooperatively with faculty and staff in a diverse academic environment.
• Strong computer skills and exceptional interpersonal skills, and a high level of resourcefulness, motivation, accountability, and the ability to think analytically.
• Knowledgeable of relevant University policies related to pre and post award research administration.
• Experience with Word, Excel, as well as solid MPathways knowledge, and experience with electronic proposal submission systems, particularly eResearch and Grants.gov.
• Excellent oral and written communication skills, with the ability to write clearly and concisely for various mediums, attention to detail, strong interpersonal skills, and organizational skills.
• Excellent computer skills.

Work Locations

This position may be eligible for remote and/or flexible work opportunities at the discretion of the hiring department.  Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely and temporary workers.   More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.