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Job Description

Executive Secretary (LVL 5)

Law School Financial Aid Office, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous immediate employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

The Law School Financial Aid Assistant will support a busy office of financial aid professionals in all aspects of law school financial aid including office reception, notifications, communications and administration.

Essential Functions        

• Assists with most aspects of the administration and operation of the Law School’s Financial Aid Office.
• Provides the first line of communication with current and prospective students, handling student inquiries in person, by e-mail and phone in coordination with other staff members.
• Monitors students’ accounts and contacts them regarding documents needed, problems in processing of their federal financial aid.
• Creates and maintains spreadsheets and reports concerning student documents, statuses.
• Resolves financial aid issues, contacting and working with the University’s Student Enrollment Services Department when necessary.
• Maintains confidential student files for current students and for 3 years after graduation.
• Inputs the updates on the Financial Aid website and the Law School’s LawNet in coordination with other staff members.
• Provides general clerical support and related duties.
• Works until 6:00 p.m. 2-3 nights a week.

Required Qualifications 

• High School Diploma or equivalent.
• Clerical experience in a college/university setting preferred with a minimum of two years of experience.
• Well organized and an independent worker able to follow through on projects and assignments with little supervision.
• Excellent inter-personal skills; must be able to represent the Financial Aid Office to Law Students, both prospective and enrolled.
• Excellent computer skills including Microsoft Word, Excel, PowerFAIDS; familiarity with Banner database system.
• Ability to maintain discretion and confidentiality.
• Demonstrated Writing Ability.
• Mandatory Competency Testing.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications 

• Bachelor’s degree

Minimum Biweekly Salary for All Others: $1,991.32

Maximum Biweekly Salary for All Others: $1,991.32

FLSA CATEGORY: Non-Exempt

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/4462

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories