Executive Administrative Assistant I
- University of Maryland
- Location: College Park, Maryland
- Category:
Admin-Secretary and Administrative Assistants
- Posting Date: 08/02/2022
- Application Deadline: Open until filled
Job Description
Position Number:
800074Title:
Executive Administrative Assistant IFunctional Title:
Executive Administrative Assistant ICategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.0Unit:
USMO-All University System of Maryland Office UnitsHiring Range Minimum:
41944.00Hiring Range Maximum:
69162.00Campus/College Information:
Campus/College Information: The University System of Maryland Office (USMO), led by Chancellor Jay A. Perman, is the staff to the Board of Regents. Staff members advocate on behalf of the 12 USM institutions, facilitate collaboration and efficiencies among the institutions, and provide information about the system to the public. With leadership from the USM Board of Regents and Chancellor Perman, the USMO coordinates academic programs, assists with long-range planning and resource management, facilitates private fund raising, and provides financial stewardship.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Vaccine Protocol
The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMD, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.
Position Summary/Purpose of Position:
Position Summary/Purpose of Position: This position is located in Adelphi, MD, with the option to telework part of the week. The Executive Administrative Assistant I provides administrative support for the Office of Education & Outreach, Academic & Student Affairs and P-20 partnership projects.
Responsibilities
Office Support
- Maintains complex calendar and travel management for Associate Vice Chancellor and Senior Director for Education, Outreach and Pipeline Development, including in-state and out-of-state travel arrangements and expenses for staff.
- Drafts routine correspondence, prepares and manages P-20 mailings, maintains P-20 files, and schedules P-20 and grant-related committee meetings.
- Assists in logistical arrangements for both small and large-scale events.
- Prepares meeting notes for internal and external meetings that the Associate Vice Chancellor hosts.
- Provides oversight and reviews correspondence and financial transactions originating from the Maryland Center for Computing Education at USM.
- Establishes new organizational support infrastructure, files, and budgets for emerging projects, such as new grant proposals and P-20 committee work.
- Assists in P-20 website content development and graphic design.
- Organizes and manages P-20 “Teams” files, recordings of meetings, and “One Drive” files for access to entire P-20 team and MCCE team.
Database Management and Data Analysis
- Collects, compiles, and organizes database for P-20 projects, including community contacts, project artifacts, evaluation and assessment data, and project work-plans.
- Analyzes data, summarizes to create spreadsheets/graphs, and communicates the findings to Associate Vice Chancellor and project managers, and disseminates the information to community partners, including public school clients, business community clients, and public and private two-year and four-year institutions.
Financial Recordkeeping
- Establishes and maintains all budget records among multiple P-20 grant partners, including System Institutions and community partners, Maryland Public Schools, Maryland Community Colleges, and Maryland business community.
- Assists in the preparation of preliminary and final P-20 grant proposals and budgets. Tracks program budgets through the UMCP account inquiry process and manages state and credit card accounts.
Minimum Qualifications:
Education: High School Diploma or GED.
Experience: Four years’ administrative experience with a minimum of one year’s experience with financial recordkeeping. Formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Knowledge, Skills, and Abilities: Computer skills including the ability to research on the internet and proficiency and strong skills in Microsoft Office and Google Drive filing systems. Ability to establish and maintain effective working relationships, to present ideas and information clearly and concisely both orally and in writing. Excellent organization and communication skills, ability to perform mathematical computations to present statistical material in chart and graph form.
Preferences:
Preferred Education: Associate’s or Bachelor’s Degree.
Preferred Knowledge, Skills, and Abilities: Understanding of grant-funded projects, grant budgets, grant proposals, and reporting regulations.
Additional Information:
Additional Information: Resumes will be reviewed until the position is filled. Applicants must combine all application materials (cover letter, resume and list of three references with contact information) into one PDF or Microsoft word document to the following email address: hr-execadmin@usmd.edu.
Posting Date:
08/02/2022Closing Date:
08/12/2022Open Until Filled
NoDiversity Statement:
The University System of Maryland is an equal opportunity, affirmative action employer without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin or ancestry, marital status, veteran status, physical or mental disability unrelated to an individual’s ability to perform the job, in accordance with applicable law. As required by the 1986 Immigration Act, applicants should be prepared to present acceptable documentation showing their identities, their U.S. citizenship or alien status, and their authorization to work in the United States.