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Rutgers University
Location: New Brunswick, New Jersey
Category: Admin-Business And Financial Management
Posting Date: 06/10/2022
Application Deadline: Open until filled

Job Description

Position Details
Position Information

Recruitment/Posting Title	Business Specialist
Job Category	Staff & Executive - Administrative & Support - General
Department	Center for PreCollege Programs
Overview	The Center for PreCollege Programs administers precollege and pipeline programs designed to educate, inspire and prepare students to be successful in secondary and post-secondary education while promoting a college-going culture. The commitment is to support students by providing opportunities to achieve and grow. The Center for PreCollege Programs (CPP) includes federal TRIO programs; Talent Search and Upward Bound, the Abbott Leadership Institute, University-Assisted Partnerships with local high schools, the RU-N Dual Enrollment Program and the Newark Rutgers Future Scholars Program. The Center for PreCollege Programs facilitates strategic relationships with school districts, community partners and government stakeholders, as well as collaborative partnerships.
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Business Specialist. Reporting to the Assistant Dean of the Center for PreCollege Programs (CPP), this position oversees and provides a variety of business and administrative services including budgeting, accounting, purchasing, personnel, facilities, academic support, event coordination and all administrative, operational, and financial functions for CPP and all its programs. This position is responsible for and not limited to the following. Manages complex fiscal and budget analysis, development, tracking and management of all department accounts and internal, external, private and government grants, and other financial matters Analyze and review financial data, prepares financial documents and reports for internal and external purposes consistent with a broad understanding of the mission, vision, role, and goals of CPP and its funding compliances Assists the CPP team in proposal development, including with budget development and other business- or administrative-related aspects of grant application Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget Performs professional work requiring knowledge of generally accepted accounting principles, practices, terminology, and applied bases of accounting Coordinates assigned administrative functions and daily operations for CPP, which may include supervision of employees, oversight of office staff workflow, including work assignments and output among permanent, temporary, and work- study staff space and facilities assignment and maintenance purchasing academic support and policy administration Provides administrative support to the Assistant Dean maintaining the AD’s calendar, scheduling and overseeing preparations for meetings and events, external unit communications able to work autonomously to handle confidential matters and diffuse any issues prior to addressing the Assistant Dean Provides timely and accurate information in response to requests and on the policies and process of CPP, Rutgers University-Newark (RU-N), and Rutgers University (RU) system Carries out routine and semi-routine work within parameters for CPP and under general supervision Performs professional work requiring knowledge of Generally Accepted Accounting Principles and practices (GAAP), and a good understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting and knowledge of general administrative and office management practices Multitasks in a fast-paced, customer service- focused environment with an understanding of the mission, vision, role, and goals of CPP, RU-N, and RU, and the role the tasks and responsibilities of this position play in the achievement of these goals This position is dependent on the continuation of partial grant funding.
Position Status	Full Time
Hours Per Week
Daily Work Shift
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	58867.000
Annual Mid Range Salary	73298.000
Annual Maximum Salary	87729.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. Also requires a minimum of two years relevant experience in a financial/accounting function, good communication skills, and computer literacy. Certain positions may require specific education, certification or licensure, an advanced degree with equivalent experience, or expertise in a specialty area.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires budget and finance experience as it is essential to the key duties & functions of this position
Preferred Qualifications	MBA preferred Proficient with project management Strong communication, writing, and skills as well as knowledge of WordPress, Adobe Suite, Prezi and social media and websites
Equipment Utilized	Position regularly uses MS Office Suite, Cornerstone, ROCS, HCM, SSC, EMS, RAPSS, ECRT, E- Verify, Blackboard, WebEx, Canva and knows or will learn any and all systems RU uses for expense reimbursement, absence reporting, timekeeping, personnel appointments, parking, telephones, payroll, grant submission, recruitment, facilities and space scheduling and management, event management, website and social media development, maintenance, and updates, and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Standing, sitting, walking, talking, and hearing Lifting to 25 lbs. Must be able to work on scheduled weekends and evenings Fast-paced, service focused environment Require some evening and weekend hours
Special Conditions

Posting Details

Posting Number	22ST1871
Posting Open Date	06/09/2022
Special Instructions to Applicants	This position is dependent on the continuation of partial grant funding.
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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