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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The Department of Human Genetics is seeking an experienced professional to provide day-to-day support to the Genetic Counseling Program.  This position will directly report to the Director and Associate Director of the Genetic Counseling Program and will be part of the broader administrative team within the Department.

This position provides administrative support related to recruitment, admissions, and matriculation, curriculum management (course evaluations and schedules), GCP event management, and the processing of GCP-related financial and student benefit transactions. This position regularly interacts with current and prospective graduate students, alumni, staff, faculty, and external stakeholders in the Medical School, University Departments, and outside of the University.

The successful candidate will have relevant student support and administrative experience working in a role requiring confidentiality, timeliness, customer service, organization, prioritization, troubleshooting, and working independently to successfully achieve results.  They will also be comfortable working in a fast-paced environment with ever-changing priorities, be adaptable, and able to balance multiple and competing priorities.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

The Department of Human Genetics (DHG) at Michigan Medicine is recognized as the first dedicated human genetics department in the United States and is one of nine basic science departments in the Medical School with primary missions of teaching and research devoted to advancing the fields of genetics and genomics to further our understanding of biology and human disease. 

The Genetic Counseling Program (GCP), within the Department of Human Genetics, is an accredited Master’s program and one of the most well-established programs in the country, exemplifying a long history of innovation in clinical service and education in genetics and genomics. This program is one of three DHG graduate programs, which include a Ph.D. Program in Genetics and Genomics and a Master’s Program in Human Genetics.  The GCP is a 2-year graduate program composed of classroom, clinical, and research training.  Each class has 8-10 learners.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

Student Services Support

• Inform prospective and current students and faculty on admissions policy, program requirements, financial assistance, and other policy matters.
• Contribute to recruitment strategies and manage the processing of student applications, including third party vendor relationships (CollegeNet); responding to general applicant questions on requirements, and initial application review.
• Act as liaison with faculty admission committees and manage candidate visits and admission offers.
• Administer student admissions and matriculation process, including coordination with other University Offices such as Rackham, the Office of Financial Aid, and the Registrar’s office.
• Provide administrative support related to academics, clinical teaching, and accreditation activities.
• Assist with academic/classroom and clinical training course activities including scheduling courses, monitor courses, and generating and gathering evaluations.
• Compile data related to classes, admissions, students, finances, etc. and present to GCP Program Director and Department Leadership for further consideration.

Coordinate Work-Study Student Activities

• Coordinate the recruitment, work-study student activities related to recruitment, admissions, and other miscellaneous administrative tasks  

Administrative Support

• Provide orientation and administrative support to current graduates in university and departmental policies and procedures.
• Work with GCP Leadership to identify and apply for varied financial support for students.
• Develop annual GCP publications (newsletters, speaker announcements and flyers) in collaboration with GCP Leadership
• Coordinate GCP related events, including visitor agendas, travel and lodging arrangements, and hosting.
• Process GCP financial transactions in coordination with Shared Services, using Concur and other University financial systems.
• Oversee updates to GCP section of the Department website and Canvas sites.
• Assist GCP Program Directors and DHG administrative team, in particular the Department’s Senior Student Services Support Administrator, with various tasks, events, and meetings throughout the year.
   

Required Qualifications*

• Bachelor’s degree in business administration, human resources, or another related field, or an equivalent combination of education and experience. 
• Minimum of four years of experience working in a higher education setting in an academic/student services area.
• Demonstrated knowledge of student support and financial aid policies and processes.
• Demonstrated computer skills and the willingness to learn new software is necessary.  Experience is required with use of MS Word, Excel, PowerPoint, Adobe Acrobat, and Google Workspace software.
• Exceptional organizational skills, accuracy, attention to detail, and follow-up.
• Demonstrative ability to work well within a team as well as independently; ability to exercise independent judgment when necessary and employ basic reasoning skills.
• Excellent oral and written communication skills including demonstrated experience editing, proofing, and writing. 
• Commitment to a diverse, equitable, inclusive, and safe working environment for all members of our community.
• Experience working within the University of Michigan student services systems and Rackham Graduate School policies and procedures.
• Experience with University of Michigan purchasing policies and procedures, including Concur

Desired Qualifications*

• Experience with Outlook, Canvas, InDesign, and Photoshop.
• Intermediate data and quantitative analysis skills, with experience preparing analytical reports.

Work Schedule

This is a 30 hour per week position.  Specific hours are negotiable.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.