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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

We are in need of an Executive Assistant Sr.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Day to day administrative support for the office of the CCO, including written communication that appropriately represents the executive office
• Strong understanding and knowledge of clinical operations to execute and facilitate daily clinical needs for a senior level executive.
• This dynamic role requires an individual who demonstrates a professional demeanor at all times and exemplifies “patient centered” ideals, with particular strengths in confidentiality and ethical response in all interactions.
• The position strikes a balance between clinical, clerical, and administrative excellence and the ability to act with diplomacy, tact, and ethics in a community-based healthcare setting.
• Provide a bridge for smooth communication between CCO office and all internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.  
• Key liaison with external community, potential donors and hospital partners to assist with direction, coordination and support for business development
• Liaison for the office of the CCO with faculty/ staff working within the C&W hospital.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the CCO, including those of a sensitive or confidential nature. When applicable, determines appropriate course of action, referral, or response.
• Manage travel arrangements and prepare business meeting materials for the CCO. Brief the CCO on all details prior to the trip; complete written and online meeting registrations.
• Encumber expenses and maintain receipts for purchases on monthly basis using M-Pathways and Universal Management System. Investigate and resolve any expense discrepancy by working with the CCO.
• Reconcile Chief Clinical Officer’s P-Card, Generate and process PO, Non-PO, Requisition, Journal Entries, Travel and Hosting reports, and other University standard business document
• Prepare reports including narratives, charts, graphs, and presentations under the direction of CCO.  Prepare business proposals and presentations. 

Required Qualifications*

• Bachelor’s degree in Business Administration, or related field
• Strong customer service skills and ability to work independently as well as part of a team
• High functioning experience with meeting coordination 
• Documented excellent verbal, written and interpersonal skills
• Demonstrated excellent organizational and multi-tasking skills with attention to detail, timelines and prioritization
• Ability to work independently and as part of a team
• Proficient in use of Microsoft Word, Excel, Power Point, Outlook and others
• Ability to travel between campus buildings
• Ability to work flexible hours; required to work some evening hours

Desired Qualifications*

• At least five years of relevant experience in administrative support
• Some understanding of data and data analysis methodologies
• Reasonable knowledge of University of Michigan policies and procedures

Work Locations

Ann Arbor

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.