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Communications

• Liaison for external people including tribal leaders and officials, executives, federal government agencies, the media, etc.
• Maintains organizational website, social media accounts, and mailings lists
• Coordinates mass mailings
• Responsible for responding to publication and research requests
• Liaison for internal HKS faculty, staff, fellows, and students
• Answers general HPAIED questions via email, social media, etc.
• Drafts correspondences
• Manages calendars to arrange general meetings and appointments

Publications

• Coordinates with printer to produce program-related publications and event signage.
• Assists in editing and dissemination of publications
• Events
• Participate in preliminary meetings with all event-related vendors including hotel, convention, restaurant, catering, and technical representatives
• Manages contractual agreements with hotels, convention centers, reception venues, restaurants, catering companies, A/V and media companies, and equipment rental companies etc. for all events, internal and external to Harvard
• Coordinates participant travel arrangements including airfare, hotel, ground transportation, and incidentals for Harvard Project Staff, Honoring Nations’ Board of Governors, Affiliates, and relevant tribal program representatives
• Organizes and distributes all event related materials including publications, sign-in sheets, nametags, table tents, etc.
• Greets and directs event attendees
• Provides logistical and technical assistance to Honoring Nations Program representatives and presenters

Finance

• Prepares and process all Corporate Card expense reports
• Processes bills and invoices
• Processes reimbursements
• Office Management
• Manages and orders office supplies
• Point of contact for facilities and building management
• Backs up common drive and other electronic data storage
• Other clerical duties as needed

Research Assistance

• Locating and acquiring research materials and texts
• Assist in Faculty research by locating a variety of articles and publications
• Course Assistance
• Prepare coursework, manage course website, and assist students

Two or more years of administrative experience.

• Knowledge of Indian Country
• Excellent organizational skills
• Excellent written and verbal communication skills
• High level of administrative skills
• Ability to multi-task and prioritize numerous projects, events, requests, and customer requests
• Extraverted personality, friendly, sense of humor
• Knowledge of office processes, systems, and software including: Access, Excel, Word, Adobe Acrobat Pro, Drupal, etc.
• Must be self-directed and motivated
• Ability to work in fast-paced, team-oriented environment
• Has a strong emphasis on quality and customer service
• Willingness to travel (2-3 trips per year)
• Standing for long periods of time during conferences
• Some lifting (up to 20 pounds)

This position is a fully benefits-eligible term appointment for one year with very strong possibility of renewal.

The Ash Center is a vibrant and values-driven community. We are committed to diversity and welcome people of varied backgrounds, cultures, experiences, and disciplines. We actively seek applications from people of color, women, the LGBTQIA+ community, military veterans, persons with disabilities and underrepresented backgrounds.

We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens.

We continue to monitor the evolving COVID-19 and lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.