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Efficiently and timely manage the formal University acceptance of OSP Agreements and draft, review, negotiate, and resolve disputes involving OSP Agreements

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

60% of the time the Grants and Contracts Administrator must:

OSP Agreement Processing: The Grants & Contracts Administrator manages the University acceptance process for OSP Agreements. This requires daily written and verbal communications with numerous internal and external parties to ensure the timely and accurate review, negotiation, and acceptance of these agreements. Manages department software, the electronic agreement routing system, and OSP’s electronic signature process for all agreements; monitors information systems for data quality assurance; and provides customer service to numerous campus users.

• OSP Agreement Acceptance Process: With significant oversight, efficiently and timely does the following: sponsored agreements (grants and cooperative agreements under 2 CFR Part 200, contracts under 48 CFR Parts 1 – 53, common law of contracts, and Uniform Commercial Code Article 2 contracts), non-sponsored agreements (master agreements, collaborative research agreements, nondisclosure agreements), subawards (subawards and subcontracts), procurement actions (contracts for services, purchase orders), and certain other agreements (intellectual property license agreements, releases of liability, surplus/excess property disposition agreements) (all, collectively, “OSP Agreements”):
  • Drafts, reviews, and negotiates terms and conditions with Federal, State, local government, university, for-profit, non-profit, and foreign entities.
  • Evaluates legal terms and conditions to ensure they do not violate applicable law/policy, the University has established procedures to comply with them, and they make sound business and programmatic sense.
  • Coordinates with all academic and non-academic departments to discuss suspect terms and conditions and ensure post-award compliance with accepted terms and conditions.
  • Documents legal terms and conditions into department software in a manner that is understandable to University faculty and staff.
  • Flows down applicable terms and conditions from the University’s prime awards to other applicable agreements.
• No Cost Extension and Advance Processes: Manages and performs the No-Cost Extension and Advance Department ID / Advance Spending Request processes.
• Manages the development, maintenance, and archival of electronic and physical files in accordance with Federal, State, and University requirements.
• Trains other OSP personnel to perform as backups on the above roles. Provides guidance to internal and external customers about OSP Agreements administration, including in-person training when appropriate

35% of the time the Grants and Contracts Administrator must:

Determined by department needs

5% Perform other duties as assigned

• Ability to efficiently and timely manage many competing priorities, including the ability to satisfy sponsor deadlines.
• Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures.
• Ability to work collaboratively to resolve issues.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to draft and implement procedures and guidelines for internal and external audiences.
• Experience performing OSP Agreement Acceptance Process and Agreement Processing.
• Experience performing No-Cost Extension and Advance Department ID / Advance Spending Request processes.
• Excellent customer service skills.

Bachelor’s Degree or equivalent relevant professional experience (4 years).

Preferred Qualifications:

Salary starts at approximately $48,068, depending on experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://hrs.boisestate.edu/benefits/.

Please provide a resume, cover letter, and contact information for three (3) professional references.