Hispanics In Academia | Administrative Coordinator Confidential at Rutgers University in New Brunswick, New Jersey, United States

Administrative Coordinator Confidential

Apply Now

Rutgers University

Location: New Brunswick, New Jersey
Category: Admin-Other Administrative Positions
Application Deadline:

Job Description

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator Confidential
Job Category	Staff & Executive - Administrative & Support
Department	IPO-Strategic Services
Overview	The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator Confidential for the Division of Institutional Planning & Operations (IP&O). Reporting to a supervisor /manager within Employee Services, is responsible for administering complex HR functions, and act as liaison to Payroll & Timekeeping and OneSource for Leaves and Benefits. This includes, but is not limited to staff recruitment, benefits administration, payroll, RIAS/HCM administration, and administration of collective negotiations agreements and University policies, for a diverse staff of approximately 3,200 employees. Among the key duties of this position are the following: Assists with resolution of routine and non-routine issues that arise in the daily department HR operations. This requires an understanding of state and federal laws, University policies and procedures,. Executes employment processes in a confidential manner to include background checks, physical exams, offer letters and onboarding. Manages administration of the following systems: HRIS, Timekeeping, I-9 records, Rutgers Onboarding and Recruitment System (ROCS) and the Absence Reporting System (ARS) for the Institutional Planning & Operations division.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57998.000
Annual Mid Range Salary	73412.500
Annual Maximum Salary	88827.000
Standard Hours	37.50
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills and computer literacy. Requires excellent communication, organizational and interpersonal skills; commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality.
Preferred Qualifications	Experience with Timekeeping systems, Personnel Systems and Work Order Systems highly preferred. Knowledge of state and federal laws pertaining to employment and employee benefits preferred as well as familiarity with union agreements.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2214
Posting Open Date	08/15/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Camden
Home Location Campus	Rutgers University-Camden
City	Camden
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

*Please mention you saw this ad on HispanicsInAcademia.*

Apply Now