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Program Assistant I
Lake Washington Institute of Technology in Kirkland, Washington
 
 
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Date Posted 03/21/2019
Category
Admin-Sponsored Programs, Grants, and Contracts
Salary $2,551.00 - $2,757.00  USD Per Year
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

SUMMARY OF RESPONSIBILITIES:

Perform a variety of technical and clerical duties of a regular and recurring nature within the High School Programs office. Accomplish, with considerable independence, all duties necessary to run a book/tool library: inventory, organization, procurement and issuing of textbooks and tools for High School Programs students. Perform a variety of routine office support functions such as establishing and/or maintaining record and filing systems, serve as a receptionist, answer telephone, respond to inquiries, assist students, make photocopies, data entry, and distribute mail and other office materials. Handle a broad scope of confidential information. Work is performed under general supervision.

 

ESSENTIAL FUNCTIONS:

  • Identify correct textbooks/tools for courses in which high school students have enrolled. Complete bookstore requisition forms. Order tools from approved vendors. Organize book and tool rooms for maximum efficiency

  • Answer telephones, greet visitors, and schedule appointments

  • Work regularly with college professors to ensure accuracy of books/tools being issued to students

  • Assist with creation and maintenance of high school student records including files and Skyward student database which may include grade transcriptions.

  • Schedule appointments and maintain calendar for Dean and other advisors. Respond to incoming transcript requests, prepare transcripts for sending to other high schools, to businesses and to individuals

  • Respond to phone and in-person inquiries from admitted and prospective students, employees, and outside organizations within scope of knowledge, college policies and procedures and Family Education Rights and Privacy Act provisions, or refer to ap­propriate persons

  • Compose letters, e-mails, and reports from brief instructions, rough drafts, or notes; requires sound knowledge of grammatical composition and spelling

  • Perform miscellaneous duties such as filing, responding to general inquiries, sorting mail, inventorying and replenishing supplies, preparing purchase requisitions for approval; may receive and verify quantity, price, description of new materials and supplies, etc.

  • Regular and satisfactory attendance and punctuality

  • Other related job duties as assigned

 

QUALIFICATIONS:

  • Strong organization skills: detail oriented; ability to move from one task to another effectively; work well in a fast-paced environment; demonstrated ability to manage and prioritize time and duties efficiently.

  • Excellent communication, interpersonal, and customer service skills; ability to use tact, discretion and cour­tesy in contacts with students, employees, and outside organizations.

  • Knowledge of modern office procedures with keyboarding ability of at least 55 wpm; abil­ity to learn, interpret and apply rules, regulations, policies and procedures; ability to work with numbers accurately

  • Knowledge of the field of assignment sufficient to perform thoroughly the full scope of re­sponsibility as illustrated in the above job description; previous three years experience in related positions

  • Ability to problem solve and perform tasks with a logical sequence

  • Ability to learn, interpret, and apply high school and college rules, regulations, policies and procedures

  • Experience working with diverse student populations and business clients preferred

  • Due to the diversity of the college population, we encourage applicants who are multilingual

  • Possession of a valid first aid card or ability to obtain same as soon as practical, follow­ing date of appointment to this classification, preferred

  • High school diploma or equivalent required; some college coursework preferred

  • Ability to bend and lift up to 30 pounds in weight

 

SUPPLEMENTAL INFORMATION:

Salary range is $2,551.00 - $2,757.00 per month DOQ; salary placement for current classified employees is per the classified bargained agreement. Typical scheduled is 7:30 am-4:30 pm Monday-Friday.  Medical, dental and insurance benefits are provided as currently administered under Public Employees Benefits Board; State Retirement Plan; vacation and sick leave begin to accrue at the rate of 1 prorated day per month, dependent on percent of full-time, effective upon employment. This position has been designated as a bargaining unit position.

Required Online Application Materials

  • Online application

  • Current resume

  • Cover letter

  • Responses to the supplemental questions included in the online application process

Conditions of Employment

  • Official transcripts/certifications will be required upon employment

  • Job offers are contingent upon successful completion of background/reference checks

Physical/Mental Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Mobility: ability to sit, walk or stand for extended periods of time

  • Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes and/or prepare materials or equipment

  • Lifting: frequently lift, carry, push, pull, or otherwise move objects up to 30 pounds Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person

  • Emotional/Psychological Factors: ability to make decisions and concentrate, frequent contact with co-workers, as well as the public

  • Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently

Environmental/Work Conditions

  • Frequent use of office equipment

  • Exposure to weather; corridors between building are located outdoors

Eligibility Verification

  • If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work 

Affirmative Action Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park, Executive Director of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

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