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Administrative Assistant IV-Engagement and Learning
Lake Washington Institute of Technology in Kirkland, Washington
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Date Posted 03/21/2019
Admin-Secretary and Administrative Assistants
Salary $2,899.00 - $3,255.00  USD Per Year
Employment Type Fulltime
Application Deadline Open until filled


Perform a variety of complex duties to relieve second-line manager of technical and routine administrative detail. Perform advanced office support duties in line with modern office support procedures and practices, department and college procedures, and supervisor instruction. Handle a broad scope of confidential information. May be responsible for the activities of the entire administrative office support function within the assigned area.
Work under general supervision. Apply full working knowledge of specialized functional area and advanced administrative office support practices to independently perform regular and routine work activities. Resolve problems by using established policies and procedures. May plan, direct, and monitor the work of lower level staff as assigned and make recommendations on hiring, promotion, or other related personnel actions.
Report to the Dean of Instruction, Engagement and Learning. Provide administrative knowledge and skills for the successful planning, organization, and implementation of the wide portfolio of programs and services of curriculum development (college catalog), educational assessment (reporting processes), eLearning (supporting faculty and students in the learning management system), and professional development (supporting logistics of training). Demonstrate commitment to lifelong learning and staying up-to-date with technology's role in higher education.



  • Conduct research as required to provide background material to submit reports and make recommendations to supervisor regarding policy formation, budget and others of a similar complexity

  • Prepare agendas and attend meetings; take, transcribe, and distribute minutes

  • Make appointments; arrange and coordinate meetings

  • Provide high level of quality customer service; maintain confidentiality and use tact and discretion

  • Act as receptionist, greet and escort visitors; receive and respond to inquiries and complaints tactfully and constructively; research and compile required information for response

  • Monitor phone calls, mail, email, visits, inquiries and other relevant matters; independently answer routine matters and refer others to appropriate persons

  • Perform complex word processing tasks; create and proofread appropriate written communications; use complex spreadsheet functions and databases to develop and maintain records and reports

  • Support the maintenance of the online college catalog for accuracy and timeliness

  • Assist faculty and staff with use of software applications, learning management system, and related programs

  • Develop office procedures, routines, priorities and filing systems; handle multiple projects and meet deadlines

  • Compile data from a variety of sources and prepare reports as directed; maintain appropriate records to monitor funded programs

  • Maintain, monitor, and evaluate records and reports; completes or processes requisitions, invoices and payroll timesheets; order supplies

  • Serve as point of coordination as authorized in inter-department, college, and public matters

  • Plan, direct, and monitor work of lower level staff as assigned; may take part in interview process for new employees or candidates for promotion and make effective recommendations

  • Other related duties of similar scope and complexity

  • Regular and satisfactory attendance and punctuality



  • High school diploma or equivalent required; associate's degree or higher preferred

  • Two years of related work experience; thorough knowledge of the assigned field and current administrative office procedures to thoroughly and accurately perform the full scope of responsibility within the assigned department as listed above

  • Excellent written and verbal communication and customer service skills; demonstrated ability to communicate with the general public in a courteous, helpful and clearly understood manner; ability to work with diverse populations

  • Strong organization skills; detail-oriented; ability to move from one task to another effectively and prioritize time and duties efficiently and work with limited supervision

  • Demonstrated ability to use tact and discretion; ability to maintain confidentiality of information including personnel records, evaluations, budgets, and other related matters

  • Knowledge of Microsoft Office programs, related software applications, and standard office equipment; knowledge of proper English grammar, usage, and spelling; keyboarding speed of at least 50 wpm; demonstrated ability to adapt to new technology



Salary range is $2,899.00 - $3,255.00 per month DOQ; salary placement for current classified employees is per the classified bargained agreement. Typical scheduled is 8:30 am-5:30 pm Monday-Friday.  Medical, dental and insurance benefits are provided as currently administered under Public Employees Benefits Board; State Retirement Plan; vacation and sick leave begin to accrue at the rate of 1 prorated day per month, dependent on percent of full-time, effective upon employment. This position has been designated as a bargaining unit position.

Required Online Application Materials

  • Online application

  • Current resume

  • Cover letter

  • Responses to the supplemental questions included in the online application process

Conditions of Employment

  • Official transcripts/certifications will be required upon employment

  • Job offers are contingent upon successful completion of background/reference checks

Physical/Mental Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Mobility: ability to sit, walk or stand for extended periods of time

  • Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes and/or prepare materials or equipment

  • Lifting: frequently lift, carry, push, pull, or otherwise move objects up to 10 pounds Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak in person

  • Emotional/Psychological Factors: ability to make decisions and concentrate, frequent contact with co-workers, as well as the public

  • Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently

Environmental/Work Conditions

  • Frequent use of office equipment

  • Exposure to weather; corridors between building are located outdoors

Eligibility Verification

  • If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work 

Affirmative Action Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park, Executive Director of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

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