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Director, Facilities & Operations
Lake Washington Institute of Technology in Kirkland, Washington
 
 
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Date Posted 03/21/2019
Category
Admin-Facilities Management
Salary $6,820.00 -  USD Per Month
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

SUMMARY OF RESPONSIBILITIES:

The Director of Facilities & Operations manages and coordinates physical plant operations, capital projects, and facility support services.  The position is responsible for the custodial, maintenance, receiving and grounds functions to maintain a clean, safe, open, inviting atmosphere reflective of the College's mission and high standards.  This is an exempt, contracted administrative appointment that reports to the Vice President of Administrative Services.
 

 

ESSENTIAL FUNCTIONS:

Capital Project Management
Provide planning and construction management for all capital projects and major maintenance projects:

  • Under the direction of the Vice President for Administration, develop recommendations for the College's biennial capital budget program by utilizing data derived from the facility condition survey that identify and prioritize repairs and renovations consistent with the campus master plan and in support of the college strategic plan;

  • Provide guidance and technical support during the preparation of major capital project request report PRR.

  • Assist departments with Minor Program and RMI project funding requests and provide guidance to the Facilities Planning Council during the annual capital project ranking and prioritization process.

  • Develop technical specifications for capital projects and provide direction to campus architect and consultants during pre-design and design;

  • Supervise campus architect, consultants and DES project manager in the preparation of bid documents and project specifications insuring the needs of the college are being met.

  •  Evaluate bid results and provide recommendation for awarding base bid and bid alternates to Vice President of Administrative Services.

  • Represent the college's interests with City of Kirkland and King County officials in acquisition of permits for construction projects.

  • Develop schedules and budget tracking tools to monitor progress of capital projects focusing on completion of all projects within the biennium funded;

  • Observe construction progress, interpret plans and specifications, and recommend change orders throughout the construction process;

  • Ensure that the O&M manuals, as-built drawings and warranty documents are delivered by consultants and contractors.


Facilities Management
Coordinate the delivery of essential facility services in a logical and effective manner which best meets the mission of the department and the needs of the college community:

 

  • Monitor annual facilities operating budget and report regularly to the Vice President of Administrative Services.

  • Establish and administer policies and procedures that promote a strong service-orientation to students, faculty, staff and community groups;

  • Conduct site inspections providing supervision and guidance to staff on operational and personnel issues.

  • Ensure compliance with federal and state health, life safety and accessibility requirements and building codes;

  • Partner with Campus Public Safety (CPS) and participate in tactical training scheduled by CPS in support of the emergency management plan;

  • Organize and archive all college building records including as-built, system plans, facilities condition surveys, etc.;

  • Promote sustainable practices, recycling, utility conservation and maintain an active energy management program.

  • Prepare regular status updates and progress reports for the Vice President of Administration.

  • Contribute to the overall success of the facilities department by performing all other duties and responsibilities as assigned.

 
Supervision
Oversee hiring, supervision and evaluation of facilities department staff to include:

 

  • Establish department mission, core values and standards.  Administer a thorough department orientation for new hires and job-specific employee training as appropriate for each job classification;

  • Provide professional development and train personnel to departmental standards, assigning work appropriate to employees' capabilities, and evaluate performance annually;

  • Provide effective supervision as necessary to maximize performance by appropriately delegating tasks and by providing employees with clear and effective guidance on work priorities and workplace issues;

  • Represent the Facilities Department on the Labor Management Council and maintain a working knowledge of, and adhere to policies, laws, and applicable Collective Bargaining Agreements regarding employee working conditions, overtime rules, leave policies, payroll procedures, etc.;

  • Effectively manage employee relations within the department and consult with Human Resources on performance and workplace related issues.

 
 

 

QUALIFICATIONS:

  • Bachelor's degree in related field preferred

  • Five years progressively responsible experience in facilities management or related field

  • Demonstrated leadership experience

  • Excellent communication and interpersonal skills; use of tact, discretion and courtesy in communications; ability to work effectively with diverse populations

  • Strong organization and planning skills; ability to read and interpret plans, blueprints, schematics, etc.

  • Preferred licenses include commercial electrician, 3rd grade boiler engineer, refrigeration engineer, and low voltage telecommunications

  • Excellent knowledge and experience with Microsoft applications

  • Due to the diversity of the college population, we encourage applicants who are multilingual to apply

 

SUPPLEMENTAL INFORMATION:

Salary is $6,820 per month. This is a full-time, 40 hour per week position. Working hours are typically 7:30 am - 4:30 pm Monday through Friday; some evening and weekend hours as needed. Medical, dental and insurance benefits are provided as currently administered under Public Employees Benefits Board; State Retirement Plan; vacation begins to accrue 2 days per month and sick leave begins to accrue at 1 day per month, effective upon employment. This is an exempt, administrative position.

Required Online Application Materials:
Online application
Current resume
Cover letter
Responses to the supplemental questions included in the online application process

Conditions of Employment:
Official transcripts/certifications will be required upon employment
Job offers are contingent upon successful completion of background/reference checks
Physical/Mental Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the  essential functions.

  • Mobility: ability to sit, walk or stand for extended periods of time

  • Dexterity: fine manipulation sufficient to operate a computer keyboard, handle individual papers, write and take notes and/or prepare materials or equipment

  • Lifting: frequently lift, carry, push, pull, or otherwise move objects up to 10 pounds Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak  in person

  • Emotional/Psychological Factors: ability to make decisions and concentrate, frequent contact  with co-workers, as well as the public

  • Visual Requirements: close vision sufficient to read files, documents, and computer screens  and do close-up work; ability to adjust focus frequently

 Environmental/Work Conditions:

  • Frequent use of office equipment

  • Exposure to weather; corridors between building are located outdoors 

Eligibility Verification:
 If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work

Affirmative Action Statement
Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or
Vietnam-era veteran status in is programs and activities. Questions regarding the College's Affirmative Action Policy may be directed to the Meena Park, Executive Director of Human Resources, Affirmative Action Office/Title IX Coordinator, (425) 739-8212.

CORRECTIONS OR EXTENDED NOTICES

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